Build Your Staff Rota in 5 Minutes. Not 5 Hours.

SnapRota is the scheduling app for cafes, restaurants, and small businesses that hate spreadsheets. $14/month. Unlimited staff. No per-head pricing.

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Sound familiar?

Every Sunday night, the same routine. Open the spreadsheet. Figure out who can work when. Screenshot it. Post it to the WhatsApp group. Then the messages start — “I can’t do Tuesday”, “Can I swap with Sarah?”, “I didn’t see the update”. By Wednesday you’re short-staffed and stressed.

There’s a better way

BUILD

Drag-and-drop rota builder that works on your phone. Copy last week and adjust.

PUBLISH

One tap and every staff member gets notified with their shifts. No more WhatsApp screenshots.

SWAP

Shift swap requests handled in the app. You approve with one tap. The rota updates automatically.

How it works

1

Build

Drag shifts onto the calendar, or copy last week and adjust. Works perfectly on your phone.

2

Publish

Tap publish. Every staff member is instantly notified with their shifts for the week.

3

Relax

Swap requests, sick cover, and changes all happen in the app. No more 10pm WhatsApp messages.

One plan. One price. Unlimited staff.

Per Location

$14/month

Unlimited Staff

No per-user pricing. Ever.

  • Visual drag-and-drop rota builder
  • Staff availability management
  • Shift swap requests with approval
  • Instant shift notifications
  • Staff mobile view (PWA)
  • Hours tracking & CSV export
  • Copy rota from previous week
  • Print rota as PDF
Start Free 14-Day Trial

No credit card required. Cancel anytime.

Compare for a 15-person team

Deputy

$75/mo

RotaCloud

$45/mo

7shifts

$35-77/mo

SnapRota

$14/mo

Everything you need to schedule shifts

Drag & Drop Rota

Build next week's rota on your phone in minutes. Touch-friendly.

Instant Notifications

Staff get notified the moment you publish or change the rota.

Shift Swaps

Staff request swaps in-app. You approve with one tap.

Hours Tracking

See total hours per staff member. Export CSV for your accountant.

Works on Any Phone

No app download needed. Opens in the browser, saves to home screen.

Rota Templates

Save your standard week. Apply it in one tap next time.

Built for cafes, restaurants, pubs, barbers, gyms, and every small business that schedules shifts.

No more Sunday night rota spreadsheets.

Frequently asked questions

Do my staff need to download an app?

No. SnapRota works in the browser and can be saved to their home screen like an app. No App Store needed.

How do my staff log in?

They get an invite link and set a 4-digit PIN. No passwords, no email verification. Takes 30 seconds.

Can staff swap shifts?

Yes. They request a swap in the app, a colleague accepts, and you approve it with one tap.

Does it track hours for payroll?

It shows scheduled hours per staff member. You can export a CSV for your accountant. It doesn't replace time clock software.

Can I manage multiple locations?

Yes. Each location is $14/month.

What if someone doesn't have a smartphone?

You can print the rota as a PDF and pin it up. But in 2026, this is rare.

Stop fighting with spreadsheets.

Start your free 14-day trial. No credit card required.

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